Powered by KU Information Technology

Creating a Team

Create Teams on Your Own

Now you can create teams on your own; no request form required.  However, if you want assistance, you can continue to use the Request form to have a team made for you. Instructors who want to add a team to a course should contact Education Technology to learn about best practices and discuss how they can assist you with creating your team. See these options below. 

To create your own Team:

  1. Go to office365.ku.edu and click on the Teams icon. [see screenshot]
  2. If the icon isn't visible, search by clicking on All apps.
  3. Click on the Teams app in the app bar to the far left edge of the Teams interface. [see screenshot]
  4. Once you're in Teams, click on Join or create a team at the left panel at the bottom [see screenshot]
  5. From the 4 templates, we recommend that you choose Other.  [see screenshot]

Get help creating a Team

If you want assistance in creating your own team instead of creating it on your own, you can use still use the Service Now form to request that a team created for you.

Instructors using Teams

If you are creating a team for a course, click below to learn more about the dos and don'ts of using Teams with courses. You can also request that the Education Technology staff build the course for you.

Storing Secure Information

Important!: Microsoft cloud platforms are fully compliant with all regulatory frameworks, but if you are going to store Critical data (formerly Level 1/Confidential) in your Teams site, contact your Tech Support staff first.

Accessing Teams

There are a few ways you can access Teams:

  • Sign in to office365.ku.edu  and click on the Teams icon. [see screenshot]
  • Once you have accessed Teams online, you can install the Teams app by clicking on the download icon located at the bottom-left of the screen. [see screenshot]
  • To download the Teams app on your phone or tablet, go to the App Store or Google Play.

Losing access

It's important to have at least two Team owners for each team. This provides stability for the group if one of the owners leaves KU. 

All Teams will expire one year from date of the last activity. Auto-renewal is automatically enabled for any team that has at least one channel visit from any team member before its expiration date is automatically renewed without any manual intervention from the team owner. See Team Renewal for more information. 

If you want to renew your team that has not been active, team owners will receive emails 30, 15, and 1 day from expiration date as reminders to renew. To renew, go to Manage team > Settings > Team expiration > Renew now.

Students and faculty lose access to their KU email 210 days after leaving the university. Unclassified Professional Staff (UPS) and University Support Staff (USS) will lose access immediately after leaving the university. 

Four Team Types

When creating a Team, you will have a choice of four types: Class, Professional Learning Community (PLC), Staff, and Other. KU recommends the use of the Other template for all of your teams. 

If you want to use Teams for a course, KU Education Technology encourages you to use the Class template as a complementary teaching tool to Blackboard. You are  Please read best practices in using Teams for your course. 

To have KU Education Technology assist you with creating and configuring a team, contact them at itedtech@ku.edu

  • Class template is typically for instructors and students collaborating on group projects. However, KU Education Technology recommends the use of this template to complement Blackboard. Please read best practices in using Teams for your course. 
  • Professional Learning Community is for educators collaborating within topics, special interests, etc.
  • Staff template includes administrators, supervisors, and staff members collaborating on unit initiatives and professional development.
  • Other is a general-use template and is the most commonly used Team type at KU.

To learn more, go to Microsoft's table that outlines the differences between the Team types.  

There are a few options in Teams to change the look and layout. You can choose the List or Grid view, as well as a few background options.

From the List view, find the Settings icon at the bottom-left of your screen to the right of Join or Create a Team. [see screenshot]

If starting from the Grid view: 

  • Click on < All teams link at the top of the left panel above your Team name.  [see screenshot]
  • The Settings icon will be located at the top-right area of the screen.  [see screenshot]

Settings provides several ways to manage how your Teams client is displayed, as well as managing other Settings preferences. [see screenshot]

You have the option to open Teams in a web browser from the Office 365 landing page or you can use the desktop app, which can be downloaded and pinned to your toolbar. 

To download the app, select your photo or initials from the upper right-hand corner and choose download the desktop app.

Desktop app vs. browser

There are a few differences between the desktop and browser, mainly connected to the Meet now videoconferencing app. The desktop app offers backgrounds and live captioning not yet offered in the web app.

We strongly recommend that you download the desktop app, which will give you more options than the web app:

  • Easy access from your toolbar
  • See notifications without having to log in to the web app
  • Several more options available in the meeting app. See the browser versus desktop app comparison

Link to KU IT's YouTube  Powered by KU IT 

Training Workshops

KU faculty, staff and students can sign up for courses at no cost at workshops.ku.edu.

Share your feedback

Would you like to see added or updated content on this site? Let us know by completing this quick form.