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Files

The Files tab displays all of a team’s files within a given channel, which are stored in you Team's SharePoint Document library.

Create and manage your files

To create new files or folders:

  1. Select a channel, then choose the Files tab at the top. [see screenshot
  2. Click +New in the top menu and select the file type or folder.
  3. Provide a title, then click Create.

To upload files and folders:

  • Click Upload at the top menu or drag and drop the file from your computer. 
  • In the Posts tab within a channel, you can attach a file to a conversation using the paperclip icon [see screenshot] or drag and drop the file into the message. These options will upload the attached file to the Files tab in that channel.

Editing files

  • You have the option to edit in the browser, from the desktop app, or in Teams. [see screenshot
  • While the browser offers many of Word's editing tools, you will get full editing tools when editing in the Desktop app.

Conversations in Editing

Editing in Teams includes a persistent conversation option to discuss the file while editing. The conversation always stays with the respective file and can also be viewed in the Posts feed of that channel. [see screenshot

SharePoint back-up

Your Microsoft Team also comes with a SharePoint site. All files back-up to the document library found on that site which you can access by clicking Open in SharePoint in the Files tab. [see screenshot]

Each channel will be assigned its own folder in SharePoint. [see screenshot

  • If you add a channel in Teams, it will be stored as a folder in a SharePoint library. 
  • If you change the name of the Teams channel, it will not automatically change the name of the folder in SharePoint. You must do this manually. 

Go to the Folders in SharePoint for more information about managing folders in Teams and SharePoint. 

Private channel SharePoint back-up

When a private channel is created, a new, abbreviated SharePoint site is created just for that channel. This ensures any files created in the private channel can only be accessed by those who are owners/members/guests of that channel. The channel will have the same name as the team with Private channel added to the end of the name. For example, if your team name is Project Q, the private channel will be called Project Q - Private channel.

 


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