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Outlook – Getting Started

Course description: 

Outlook Getting Started is perfect for those who are new to the university, new to Outlook, or who want to brush up on the basics. This introductory class will help you get started with how email works at KU, adding contacts and contact groups, setting up a signature, creating meetings and appointments, and setting up out-of-office messages.

What you should already know: 

You should have basic computing skills (i.e. using a mouse and keyboard, formatting text, and saving and organizing files).

What you will learn: 

By the end of this session, you will gain experience and knowledge surrounding the basics of Outlook. This course will cover getting started with email at KU as well as email and calendar basics within Outlook. You will be given the opportunity to work within Outlook with instructor assistance so that real-world applications can be understood and practiced.

What you will need: 

For this course, you will need an active KU Online ID. No additional hardware, software, or account permissions are needed.

Course objectives: 

By the end of this course, you will be able to:

  • Manage and organize email within Outlook  
  • Determine when to add contacts and when to use the global address list
  • Manage and create contacts and contact groups
  • Differentiate between contact groups and KU group lists (distribution lists, DL’s)
  • Manage and create in-person and online Lync meetings and appointments
  • Schedule meetings using the scheduling assistant
  • Differentiate between delegated calendars, shared calendars, and calendar permissions
  • Search more efficiently within Outlook
  • Create out-of-office messages
Instructor-led Course Time: 
90 minutes
Course outline: 
  1. Overview
  2. Objectives
  3. Email at KU
    1. How email works at KU
    2. Where to get help
    3. Additional resources
  4. Outlook  – Email
    1. Unwanted emails
    2. Create and manage folders
    3. Create signatures
    4. Create and manage contacts
      1. When to add a contact vs. using the global address list
    5. Create and manage contact groups
      1. Contact groups vs. KU group lists
    6. Search
    7. Automatic replies (out-of-office messages)
  5. Outlook  – Calendar
    1. Create meetings
      1. Meetings vs. appointments
      2. Scheduling assistant
      3. Automated resource booking
      4. Recurring meetings
    2. Edit Scheduled meetings
    3. Accept meetings
    4. Share calendars
      1. Delegation vs. calendar sharing vs. calendar permissions
    5. Change calendar views
  6. Review
  7. Wrap-up
Software tag: 
Audience tag: 

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