Powered by KU Information Technology
  • Home
  • Outlook 2013 – Getting Organized

Outlook 2013 – Getting Organized

What you should already know: 

You should have basic computing skills (i.e. using a mouse and keyboard, formatting text, and saving and organizing files).

What you will learn: 

By the end of class, attendees will understand how to manipulate the Outlook environment to better organize their email and calendars. This course will cover managing and organizing email and calendars as well as demonstrate time-saving tips and tricks within Outlook 2013. Attendees will be given the opportunity to work within Outlook 2013 with instructor assistance so that real-world applications can be understood and practiced.

What you will need: 

For this course, attendees will need an active KU Online ID. No additional hardware, software, or account permissions are needed.

Course objectives: 

By the end of this course, attendees will be able to:

  • Manage and view incoming messages more efficiently by creating rules and applying conditional formatting.
  • Quickly find messages of high importance by creating custom search folders.
  • Organize email messages using categories, tagging, and folders.
  • Manage past email messages and calendar entries using best practices.
  • Create group calendars.
  • Categorize calendar entries.
  • Create and assign tasks.
  • Apply a number of time saving tips and tricks for daily use of Outlook 2013.
Instructor-led Course Time: 
90 minutes
Course outline: 
  1. Overview
  2. Objectives
  3. Best practices to manage your inbox.
  4. Best practices for KU email accounts.
  5. Getting organized with email
    1. Manage and view incoming messages
      • Create rules
      • Create rules for out-of-office messages
      • Apply Conditional Formatting
      • Create Search Folders
      • Search
      • Unsubscribe to or block unwanted messages
  6. Organize messages
    • File messages
    • Flag messages for follow-up
    • Categorize messages
  7. Getting organized with calendaring
    • Categorize calendar entries
    • Create group calendars
    • Automated Resource Booking
    • Tasks
      • Organize and categorize tasks
      • Assign tasks
  8. Time saving tips and tricks
    • Keyboard shortcuts
    • Create a calendar entry from an email message or task
    • Email templates
    • Phone Settings for VIP (iOS devices only)
  9. Review
  10. Wrap-up
Software tag: 
Audience tag: 

Link to KU IT's YouTube  Powered by KU IT 

Training Workshops

KU faculty, staff and students can sign up for courses at no cost at workshops.ku.edu.

Share your feedback

Would you like to see added or updated content on this site? Let us know by completing this quick form.