Calendars
How to share a calendar
Sharing a calendar allows others to see the details of your calendar but they cannot make changes to it.
- Open your calendar and click on Share Calendar. [see screenshot]
- Add recipients from the KU Directory by clicking the To field. Find the recipient, click their name, and click the To -> button followed by Ok. [see screenshot]
- Choose your sharing options. [see screenshot]
- Add any additional info needed to the email body and send.
How to manage calendar permissions
- Open your calendar and click on Calendar Permissions. [see screenshot]
- Select a person from the list that has access or add someone new by clicking Add....
- Edit the permissions with the options below the person's name. [see screenshot]
- Click Ok.
Add a delegate
Adding a delegate is different than sharing a calendar. A delegate is able to manage your calendar and email on your behalf, making any necessary changes.
- Open Outlook and click on File.
- Click on Account Settings and select Delegate Access. [see screenshot]
- In the pop-up window, click Add.... [see screenshot]
- Search for the delegate and add them. [see screenshot]
- Choose the desired permissions for the delegate and click OK. [see screenshot]
- Click Ok.
Create a meeting or appointment
Meetings involve multiple people, appointments do not include anyone else.
To create a meeting:
- Open your calendar and click New Meeting. [see screenshot]
- Click on the To... field to open the address book.
- Find an antendee, click their name and select if they are required or optional to attend. [see screenshot]
- Click Ok.
- If you need to book a room, click the Rooms... button. [see screenshot]
- Find the room, click on the name and select Rooms ->. [see screenshot]
- Click Ok.
- Enter the rest of the details of the meeting and click Send.
To create an appointment:
- Open your calendar and click New Appointment.
- Enter in the subject, location, date and time, and any details. [see screenshot]
- Click Private if you want to hide the details from others with access to your calendar.
- Click Save & Close when finished.