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Calendars

How to share a calendar

Sharing a calendar allows others to see the details of your calendar but they cannot make changes to it.
  1. Open your calendar and click on Share Calendar. [see screenshot]
  2. Add recipients from the KU Directory by clicking the To field. Find the recipient, click their name, and click the To -> button followed by Ok. [see screenshot]
  3. Choose your sharing options. [see screenshot]
  4. Add any additional info needed to the email body and send.

How to manage calendar permissions

  1. Open your calendar and click on Calendar Permissions. [see screenshot]
  2. Select a person from the list that has access or add someone new by clicking Add....
  3. Edit the permissions with the options below the person's name. [see screenshot]
  4. Click Ok.

Add a delegate

Adding a delegate is different than sharing a calendar. A delegate is able to manage your calendar and email on your behalf, making any necessary changes.
  1. Open Outlook and click on File.
  2. Click on Account Settings and select Delegate Access. [see screenshot]
  3. In the pop-up window, click Add.... [see screenshot]
  4. Search for the delegate and add them. [see screenshot]
  5. Choose the desired permissions for the delegate and click OK. [see screenshot]
  6. Click Ok.

Create a meeting or appointment

Meetings involve multiple people, appointments do not include anyone else.

To create a meeting:

  1. Open your calendar and click New Meeting. [see screenshot]
  2. Click on the To... field to open the address book.
  3. Find an antendee, click their name and select if they are required or optional to attend. [see screenshot]
  4. Click Ok.
  5. If you need to book a room, click the Rooms... button. [see screenshot
  6. Find the room, click on the name and select Rooms ->. [see screenshot]
  7. Click Ok.
  8. Enter the rest of the details of the meeting and click Send.

To create an appointment:

  1. Open your calendar and click New Appointment.
  2. Enter in the subject, location, date and time, and any details. [see screenshot]
  3. Click Private if you want to hide the details from others with access to your calendar.
  4. Click Save & Close when finished.

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