Stream

Overview

Stream has been updated to Stream (on SharePoint). The older version, referred to as Stream (Classic) will be retired eventually. 

May 15, 2023: If you have uploaded videos to Stream (Classic), you will need to migrate them to Stream (on SharePoint) by this date. Contact the Microsoft 365 Admins for instructions.

Stream is a video service that allows you to record, upload, and share video files just as you would any file in Microsoft 365. You can create a recording from Stream (on SharePoint) and it serves as an access point for all Stream and other video recordings stored in any Microsoft 365 app, such as OneDrive, Teams, and SharePoint.

With Stream (on SharePoint), users can:

• Upload video files to SharePoint, Teams, or OneDrive just like any other file.
• Use the recording feature to record yourself or capture a screen recording.
• Generate a transcript and closed captions for the language spoken in a video in SharePoint, Teams, or OneDrive.
• Manually add chapters, letting a viewer jump to the content of interest.
• Collaborate with comments, just like with any other Microsoft 365 document.
• Add custom thumbnails, titles, and descriptions.
• Share videos with others, including external partners or guests, just like you share any other file.
• Feature videos in pages, sites, portals, and Microsoft Teams.
• Get analytics to know how your viewers are watching.

Where Your Recordings are Stored

To record meetings through the Teams app, find step-by-step instructions for how to record meeting using the Teams app on our Teams meeting page.

Note: Recording is not available in a private channel in Teams.

Each video will be stored in locations based on where you began your recording. Folders titled Recordings will populate after your first recording is made.

Temporary Access

Temporary access to videos will be available in the Activity app for Chat recordings and Teams channel post are for recordings made from a channel meeting.

Access Recordings

You can access your recordings where they are stored or go to Stream to view and access videos from OneDrive, SharePoint, or Teams.

Two ways to get to Stream:

1. Use Stream URL

Use the URL, stream.office.com, to go directly to Stream.

2. Use the Microsoft 365 Landing Page

1. Go to the Microsoft 365 landing page.
2. Select the App Launcher at the top-left of interface.
   View ScreenshotSelect App launcher.
3. Choose the Stream tile. If you don't see the app listed, scroll below the icons and select All apps.
   View ScreenshotSelect All apps below the icons.
   Choose the Stream til

Upload and Share Videos

Upload Videos

Uploading video files not created in Microsoft 365 works just like any other file type. You can upload to OneDrive, SharePoint document library or Teams files. These will show up in the Stream app for easy access.

Share Videos

You can share access, set permissions, and remove access to videos the same as sharing any file from your Cloud apps. Find more information about sharing files in our SharePoint Share Files documentation.

Add to MediaHub & Canvas

MediaHub

MediaHub is an online platform where KU faculty and staff can host videos and make them available for viewing.

1. Log in to Stream (on SharePoint) and access your videos using the directions above.
2. Next to the appropriate video, select the More Options icon.
   View ScreenshotSelect 3 dots for more options.
3. Choose Download video.
4. Go to MediaHub.
5. Log in using your KU credentials.
6. Select add new  from the top menu.
   View ScreenshotSelect Add New from top menu.
7. Select Media Upload.
8. Select Choose a file to upload.
9. Add media information such as a title and description.
10. SelectSave.

Canvas

Videos can be added to Canvas via MediaHub/Kaltura. 

1. Add Stream video to MediaHub using the instructions above.
2. Log into Canvas and select a course.
3. Navigate to any content area in your course.
4. Select Build Content, then Kaltura Media.
   View ScreenshotSelect Build Content, then Kaltura Media.
5. Find the recording file. You can search by Title, Description or Tag.
6. Choose the Select button for the correct recording.
7. Choose your display options and click Embed.
8. Give the content area item entry a Title and Description and set access options.
9. Select Submit.
10. Your file will begin transcoding / processing.

Video Expiration

By default, KU’s retention policy for videos recorded in Stream or Teams will expire 500 days after they are recorded. Messages that read “no expiration date” will be overridden by KU’s policy. If you want to retain these videos for a longer period or indefinitely, you have two options:

• To save indefinitely, download the video to your local computer and upload the video to MediaHub.
• Extend the expiration date of the video saved in a Microsoft app:
  1. Go Stream and open the video. 
  2. Select the expiration information below the video title.
  3. Make your selection.
     View ScreenshotSelect expiration option.

Microsoft 365 Updates and Tips

Updates and new features for Microsoft 365 apps can be found in our public team, KU Teams User Group. A channel in this team is dedicated to Microsoft 365 apps. In addition to updates, members are invited to ask questions and share information.

If you need assistance joining the team, reach out to us at training@ku.edu and we will add you to this team. 

Video Settings

You can manage and take advantage of features and additional settings in your video settings area. Features in the Video settings:

• Create a thumbnail image.
• Generate transcription and captions. 
• Create chapters for so users can jump to topics of interest in your video.
• Analytics shows number of viewers and views. 

To manage your settings, open your video in Stream or wherever it is stored and select the Video Settings to the right. 

Microsoft 365 Updates & Tips

Support

Add your ideas and vote for features on Microsoft's Stream ideas forum.

Technical Support: itcsc@ku.edu | 785-864-8080

Training Support: training@ku.edu | 785-864-5155