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Excel Online

Create an Online Workbook

Excel workbooks can be created directly from OneDrive online and will automatically save as you work. For help with OneDrive, please see the OneDrive pages.

  1. Sign in to mycommunity.ku.edu and open your OneDrive
  2. Click New and select Excel Workbook. [see screenshot]
  3. To rename the workbook, click the default name and type a new one. [see screenshot]

Share Online Workbooks

Once created, workbooks can be shared with others both internal and external to KU. You can decide if people will receive read-only access or editing options to the file.

To share the workbook:

  1. While viewing the workbook, click the green Share button. [view screenshot]
  2. Select if anyone with the link can access, just people at KU, or only specific people by clicking the first option. [see screenshot]
  3. Check the box if people will be allowed to make edits and enter a date if you want their access to expire; then click Apply. [see screenshot]
  4. Enter the names (if at KU) or email addresses of those you are inviting. Add an optional message to include in the email.
  5. Click Send.

Editing Workbooks

Workbooks can be edited with either Excel Online or the full-version of Excel installed on your computer. Excel Online does not have the full range of options that the full-version of Excel offers.

Excel Online

  1. Sign in to mycommunity.ku.edu and open OneDrive
  2. Locate the file and click the name
  3. Make your edits. If you are not able to make edits, you may be in read-only mode. Click Edit Workbook followed by Edit in Excel Online. [see screenshot]
  4. All changes are saved automatically as you work.

With Excel Online, multiple people can make changes simultaneously. You will see changes in real-time as the others are working as long as everyone is using Excel Online.

Full-Version Excel

  1. While viewing the workbook in Excel Online, click Edit in Excel. [see screenshot]
  2. Changes must be saved manually before closing the workbook.

In the full-version of Excel, you are not able to make changes simultaneously. Changes must be saved before others will be able to see them.


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