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Sharing Documents

Documents in your OneDrive for Business can be shared with both internal contacts at KU and external contacts. When sharing you have the choice of what permissions the receiver will have, view only or editing.

To share a document

  1. Open OneDrive for Business in your browser of choice.
  2. Click the ellipses icon next to the document's name and click Share. [see screenshot]
  3. In the Invite people tab, type the name (last name, first name) if the contact is at KU or their email address if they are outside of KU. [see screenshot]
  4. Select the permission level the contact will receive. [see screenshot]
  5. Any personal message you type in the optional box will be included with the email the contact recevies.
  6. If you do not want to send an email, click Show Options and uncheck Send an email invitation.

To share a folder

  1. Open OneDrive for Business in your browser of choice
  2. Click the elipses icon next to the folder name and click Share. [see screenshot]
  3. Follow the same steps above for sharing a document.

Find a shared document

  1. Open OneDrive for Business in your browser of choice.
  2. Click Shared in the left navigation.
  3. Shared with me shows any documents sent to you by others.
  4. Share by me shows any documents you have sent to others.

See who you've shared a document with

  1. Open OneDrive for Business in your browser of choice.
  2. Check the box next to the document or folder name.
  3. Select Files and click Shared With. [view screenshot]
  4. A window will open with the list of everyone that has access.
  5. Click the drop-down arrow next to a person's name and click Stop sharing if needed.

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